TOWN OF PITTSVILLE
COUNCIL MEETING MINUTES
May 17, 2021
The regular meeting of the Pittsville Town Council was held on Monday, May 17, 2021. President Sean McHugh, called the meeting to order at approximately 7:30p.m. Council members present were Roland Adkins, Erika Lecates, Bethany Miller and John Palmer. Also present was Town Manager, Joseph Mangini and Town Attorney, Paul Wilber.
The Pledge of Allegiance was recited.
The minutes for the April 2021 meeting were read and approved on a motion by Council member Adkins and seconded by Council member Lecates. All were in favor. Motion carried.
The Utility account financial statement for April 2021 was read and approved on a motion by Commissioner Miller and seconded by Commissioner Lecates. All were in favor. Motion carried. The General account financial statement for April 2021 was read and approved on a motion by Commissioner Lecates and seconded by Commissioner Miller. All were in favor. Motion carried.
Commissioners were presented with the Financial Statements for the remaining accounts for review.
Public Safety Report:
The Fire/EMS Report was not given.
The Police Report was given by Chief of Police, Robert Harris.
The Code Enforcement Report was given by Town Manager, Joseph Mangini. Letters will be sent out to five (5) property owners regarding grass cutting.
Town Manager/Circuit Rider:
The Surplus Property ad was advertised in the Daily Times on May 15, 2021. Bids are due to the Town Manager at the Town Hall by June 14, 2021.
Employee Evaluation System was discussed. A recommended draft should be completed by the end of this month. Evaluation system is authorized by the Town of Pittsville Personnel Code adopted in December 2009.
The Solar Panel Groundbreaking will be postponed from May 26, 2021 to a later date. This will allow more activity to be on the site including the MDE sign.
The Town of Pittsville had a meeting with the County Library Board at the request of the Acting County Executive. The Library Board is pursuing potential building sites for the new library to be constructed in Pittsville to serve the needs of the people of East Wicomico County.
The Town of Pittsville FY22 Street Improvement Project will be discussed by Mr. Duma.
Revision of the Town’s Zoning Code and Map will hopefully begin midsummer. Peter Johnston, along with the Town of Pittsville, will work to begin setting up Planning and Zoning Commission meetings to begin the process.
An explanation of the American Rescue Plan was given. The Town of Pittsville is to receive $1,231,965 over a two (2) year period. The first payment of 50% is expected by October 2021. However, the funds allocated to each town under 50,000 population is capped at 75% of income from all sources as of January 27, 2020. The State of Maryland has requested information regarding income from all sources for FY21 Budget. Ordinance No. 2021-03 is being amended to include the income on the Solar Panel Project because income can be from Capital Projects as well.
Items of interest for FY22 Budget, Ordinance No. 2021-02, were mentioned.
Good increase in Real Estate and Personal Property Taxes
Addition of income from the State Police Aid Grant in the amount of $8,000
Inclusion of $100,000 from anticipated/estimated CY21 surplus
Recommendation of 3% increase in salary for Town employees
Recommendation of 2% increase for all Town employees in the pension fund
Carry over of $20,000 to continue work on the Zoning Code and Map revisions
No major changes in water and sewer funds except to include Solar Panel Project completion in FY22
Police Department overtime is reduced from FY21 allocation of $11,993 to FY22 allocation of $5,000
Estimates were received to repair and paint the roofs on the Town Hall buildings, including the pump house in front of the filter gallery.
R&R Coatings: $24,995
Lovett Industries: $22,570
Pro Coat LLC: $13,750
Letters have been sent to both applicants regarding the proposed subdivisions on Railroad Avenue and West Street. The letter states they have until October 2021 to obtain final approval or request an extension. Otherwise, the projects are voided.
The Town Manager/Circuit Rider Grant Application is due by June 8, 2021 in the amount of $50,000.
Municipal Citation letters have been sent out to eight (8) delinquent individuals. The letter states they have thirty-five (35) days to pay the fine or the matter will be referred to the Town’s collection agency for further legal proceedings. Alacrity has received twenty-eight (28) citations from the Town of Pittsville and to date the Town of Pittsville has received payment for three (3) citations. If was suggested to have Chief Harris inquire into this issue.
Town Engineer Report – Robert Duma:
The Water Treatment Plant Solar Project was discussed. The Contractor has finalized the design and plans and has also ordered the needed materials. The materials should be on site within a few weeks. Once the panels arrive the work will begin. A progress meeting will be held on May 26, 2021 with Rob Duma, Joseph Mangini and the contractor.
A meeting was held at the Wastewater Treatment Plant. In attendance were Rob Duma, John McGee, Bill Gordy and Singh Operational Services personnel. Mr. Duma will submit a report on the site visit to include recommendations and results.
A proposal was submitted to perform Full Service Engineering of the Roadway Improvement Project. The project includes Pine Street resurfacing, Main Street restriping and the Community Center parking lot. Commissioner Miller mentioned an issue concerning the intersection at Main Street and Old Ocean City Road. Mr. Duma will investigate and make recommendations to the Town Council.
Commissioner Lecates made a motion to approve the proposal from Davis, Bowen & Friedel, Inc. to perform Full Service Engineering of the Roadway Improvement Project. The motion was seconded by Commissioner Miller. All were in favor.
Commissioner Vice President Adkins questioned the repair to the fire hydrant on Maple Street. The Town Manager stated the work has been scheduled and will advise when complete.
The First Reading of Ordinance No. 2021-02 – Introduction of FY22 Municipal Operating Budget was conducted by Commissioner President McHugh. A motion to go forward with the Second Reading was made by Commissioner Vice President Adkins and seconded by Commissioner Lecates. All were in favor.
A motion to go forward with the Second Reading of Ordinance No. 2021-03 – Introduction of FY21 Amending Municipal Operating Budget was made by Commissioner Vice President Adkins and seconded by Commissioner Lecates. All were in favor.
A motion to accept Resolution No. 2021-02 – Submission of SFY’22 Maryland Circuit Rider Application was made by Commissioner Vice President Adkins and seconded by Commissioner Lecates. All were in favor.
R&R Welding 2nd Annual Car Show was discussed. Commissioner President McHugh stated no permit was required to hold this event. Town Attorney Paul Wilber suggested a letter of acknowledgement be sent from the Town of Pittsville stating certain regulations and requirements.
Commissioner Lecates stated the Green Team Website will be active as of Wednesday. After consideration, it was decided to enter into a two (2) year website package plan which will cost $14.50 per month.
Commissioner President McHugh suggested the Town Council to review the proposed Regulation of Fowl Ordinance. Will be discussed at the next Town Meeting.
Town Manager Joseph Mangini stated the Budget Ordinance will be placed in the Daily Times newspaper two (2) dates and will also be posted on the Town of Pittsville website.
A Town resident mentioned Bingo Night at the Pittsville Volunteer Fire Department. Commissioner Vice President Adkins stated Bingo Night will now begin weekly with doors opening at 5:00pm and games beginning at 7:00pm. The dates and times are posted on the sign, website and face book page.
The resident also stated that beginning the first Tuesday in June they will be partnering with the Salisbury Urban Ministry regarding a Food Distribution Program.
There being no further business to discuss the meeting was adjourned on a motion by Council Vice President Adkins and seconded by Council member Lecates. The next meeting will be held on Monday, June 21, 2021 at 7:30 pm.