TOWN OF PITTSVILLE
COUNCIL MEETING MINUTES
December 20, 2021
The regular meeting of the Pittsville Town Council was held on Monday, December 20, 2021. Commissioner President Sean McHugh called the meeting to order at approximately 7:30p.m. Council members present were Roland Adkins, Bethany Miller, John Palmer and David Carozza. Also present was Town Manager, Joseph Mangini and Town Attorney, Paul Wilber.
The Pledge of Allegiance was recited.
Commissioner Vice President Adkins requested a Moment of Silence to acknowledge George E. Whited III.
Commissioner President McHugh introduced County Councilman, Joseph Holloway. Mr. Holloway wished to congratulate the newly elected Town Council Members.
The Reorganization of the Town Commissioners occurred. Commissioner Carozza made a motion to elect Sean McHugh as Commissioner President. The motion was seconded by Commissioner Palmer and accepted by Sean McHugh. All were in favor.
Commissioner President McHugh made a motion to elect Roland Adkins as Commissioner Vice President. The motion was seconded by Commissioner Miller and accepted by Roland Adkins. All were in favor.
The minutes for the November 2021 meeting were read and approved on a motion by Council member Adkins and seconded by Council member Carozza . All were in favor. Motion carried.
The Utility account financial statement for November 2021 was read and approved on a motion by Commissioner Miller and seconded by Commissioner President McHugh. . All were in favor. Motion carried. The General account financial statement for November 2021 was read and approved on a motion by Commissioner Miller and seconded by Commissioner Vice President Adkins . All were in favor. Motion carried.
The Financial Statement for the remaining accounts were verbally presented by Commissioner President McHugh.
The American Rescue Plan funds were verbally presented by Commissioner President McHugh. The expenses included both completed and projected projects.
Public Safety Report:
The Fire/EMS Report was not given.
Commissioner Vice President Adkins stated the Pittsville Fire Department was closed Friday thru Sunday for a funeral. He wanted to thank the other Wicomico County Fire Departments for their assistance during this closure.
Commissioner Vice President Adkins stated he would like a Resolution to acknowledge George E. Whited III to be on the agenda at the next Town Council Meeting.
The Police Report was given by Chief Robert Harris. He stated that Red Speed will adjust the monthly invoice due to operational issues with the cameras.
The Code Enforcement Report was not given by Joseph Mangini, Town Manager, due to no issue to address.
Town Manager/Circuit Rider:
TMCR Grant: We have submitted our reimbursement request to DHCD for $ 15,585.85 for the 4th & final quarterly report for the TMCR grant for SFY 21. I anticipate this being sent to the Town by February 2022.
Planning/Zoning Commission: Work has been completed on the draft zoning code update and a public information meeting will be held in February so that any interested town residents or property owners can be provided input regarding the plan and be briefed on its potential impact on the Town. This will involve the preparation of an ordinance requiring a public hearing before the Town Commissioners probably in the spring before consideration of adoption. A new comprehensive rezoning map will be included with the ordinance.
Park Project: I would anticipate word regarding our “Community/Parks and Playground” grant application sometime at the end of spring.
Roadway Improvement Project to commence in the spring.
Solar Panels Project: Completion almost done with county inspection and DBF punch list to be made.
WTP Upgrade/Phase 4: The design is not completed and a request for extension of time for submittal is being prepared. Our Town Engineer has encountered health issues but has been in touch with MDE. I see no reason though, why we will not be staring this project on schedule 1 Jul 22.
WWTP Pole Building for Storage on the agenda for consideration of award.
WWTP Mini Upgrade: The sludge beds are working as we had hoped and the other repairs will continue next year.
WWTP Pre-Engineering for the new WWTP is continuing as well since this project is for the future growth of the Town and the study is being financed thru USDA. I would hope to have a completed report for Town Commissioners review by the end of next year.
Water/Sewer Infrastructure Mapping: This project to commence beginning of the new year.
USDA Application for Police Vehicle is almost complete and ready for submission. However, the cost breakdown will not be 75-25, but 55% USDA & 45% Town
Police Building: We have enlisted the services of DBF to assist in the design of the new police department building to be constructed at the intersection of Perdue Street & Railroad Avenue and also financed thru USDA.
My schedule remains the same this coming year as my days in Pittsville being Monday, Wednesday & Friday. Of course, my schedule depending on work requirements is subject to change but proper notification will always be given
Town holiday schedule is for Christmas: Off 24 thru 27 Dec & New Year’s off 31 Dec 21thru 3 Jan 22
Economic Development Strategy: I am hoping to have an economic development/commercial strategy plan to present to you at the January 2022 town meeting possibly for further discussion & review
Personnel Manual: Also working on revising certain sections regarding the town’s personnel code in matters dealing with vacation, sick days & personal time also for the January 2022 town meeting
Sustainable Communities Program: After discussion with Tracey Gordy & Chairperson Erika Lecates the Town will begin meeting and working on the application and work plan required for the Town to be awarded and approved as a Sustainable Community which will open up other avenues for us to apply for community/economic development revitalization grants
I want to commend Dale, Kathy, Ana and Erika for the great work they have done in decorating the municipal building & grounds for the Christmas Season
Town Engineer Report – Robert Duma: (presented by Joseph Mangini)
Water Treatment Plant Solar Project:
The installation is complete. The Contractor has requested an electrical inspection from the County and DBF will perform a punch list inspection.
Water Treatment Plant Upgrade – Phase 4:
The design will be ready for a meeting and review from the Town and Singh Operations by the end of the year. Comments from the meeting will need to be integrated into the plans before submission to MDE.
Wastewater Treatment Plant Pole Building:
Recommendation of award to Pole Buildings Unlimited in the amount of $96,457.
Utility Infrastructure Mapping:
Preparing baseline mapping with surveying being scheduled for the new year.
Roadway/Street Improvements Project:
Work to be performed in Spring 2022, awarded to David A. Bramble, Inc.
Old Business: none
Resolution No. 2021-08: Establishing the CY22 Municipal Holidays. Commissioner President McHugh introduced the Resolution. A motion was made by Commissioner Vice President Adkins to pass Resolution No. 2021-08 to Establish the CY22 Municipal Holidays. The motion was seconded by Commissioner Carozza. All were in favor. Motion carried.
Ordinance No. 2021-07: Establish the Schedule of Expenses for the Town Commissioners. The First Reading of the Ordinance was introduced by Commissioner President McHugh. A motion to accept Ordinance No. 2021-07 was made by Commissioner Carozza and seconded by Commissioner Miller. Commissioner President McHugh entertained a motion to accept the First Reading of Ordinance No. 2021-07 and was seconded by Commissioner Vice President Adkins. All were in favor. Motion carried.
Ordinance No. 2021-08: Amendment for Special Exception Use for Business in Residential Zone. The First Reading of the Ordinance was introduced by Commissioner President McHugh. Town Attorney, Paul Wilber, stated a Zoning Code Ordinance must go to the Planning and Zoning Commission for recommendation. Commissioner President McHugh stated Ordinance No. 2021-08 will be tabled. Town Manager, Joseph Mangini, will present the Ordinance to the Planning and Zoning Commission at the next meeting on January 6, 2022.
Award Recommendation for Pole Building:
Commissioner President McHugh announced the bid results for the Wastewater Treatment Plant Pole Building. A motion was made by Commissioner President McHugh to award the bid to Pole Buildings Unlimited in the amount of $96,457. The motion was seconded by Commissioner Vice President Adkins. All were in favor. Motion carried.
Erika Lecates stated a schedule of meeting dates for the Sustainable Communities Committee will be available once Tracey Gordy provides information on the committee members. She also mentioned the Green Sustainable Team is scheduled to meet in January 2022. Erika also stated the recycle center bins are now available. She also wanted to thank Beth Palmer and Dale Monroe for their help on the Christmas Parade.
A representative from Singh Operational Services gave an update on the Water Treatment Plant upgrades.
Commissioner Carozza stated he is working on setting up a new Domain for the Town of Pittsville email accounts. The cost for the Domain will be $5.00 per month and the cost for the email accounts will be $8.00 per account. He is also interested in updating the Town of Pittsville Website.
Erika Lecates mentioned the service and procession for “Little” was very nicely done.
Commissioner Carozza questioned possible changes to the Park Project in regards to being handicapped accessible. Mr. Mangini stated the grant for $12,000 is available. He also stated the Town may be able to utilize the money for something different. Erika Lecates stated she met with representatives from Cunningham Recreation and they confirmed the equipment is designed for both handicapped and non-handicapped children.
Town Attorney, Paul Wilber, stated that Erica Witz will now be attending the Pittsville Town Council Meetings.
There being no further business to discuss the meeting was adjourned on a motion by Council Member Adkins and seconded by Council member Miller . The next meeting will be held on Tuesday, January 18, 2022.