ALL BUSINESS ITEMS MUST BE SCHEDULED ON THE AGENDA THE WEDNESDAY PRIOR TO THE TOWN MEETING IN ORDER TO BE HEARD.
TOWN OF PITTSVILLE COMMISSIONERS
February 10, 2020
1.) Call to order
-Pledge of Allegiance
2.) Minutes of meeting on January 13, 2020
3.) Treasurer’s Report of Balances of General and Utility Accounts for January 2020.
4.) Public Safety Report
Police/Code Enforcement Report
5.) Town Manager/Circuit Rider
6.) Town Engineer Report – Robert Duma
7.) Old Business:
8.) New Business:
9.) Commissioners/Public Comments
10.) Adjournment of meeting. Next meeting date will be March 16, 2020
TOWN OF PITTSVILLE
COUNCIL MEETING MINUTES
January 13, 2020
The regular meeting of the Pittsville Town Council was held on Monday, January 13, 2020. President George Whited, Jr. called the meeting to order at 7:30p.m. Council members present were Sean McHugh, Roland Adkins, Erika Lecates and Bethany Miller. Also present was Town Manager, Joseph Mangini and Town Attorney, Paul Wilber.
The Pledge of Allegiance was recited.
The minutes for the December 2019 meeting were read and approved on a motion by Council member Roland Adkins and seconded by Council member Erika Lecates. All were in favor. Motion carried.
The Utility account financial statement for December 2019 was read and approved on a motion by Commissioner Lecates and seconded by Commissioner Adkins. All were in favor. Motion carried. The General account financial statement for December 2019 was read and approved on a motion by Commissioner McHugh and seconded by Commissioner Adkins. All were in favor. Motion carried.
The financial statements for the remaining accounts were verbally stated by Commissioner President, George Whited, Jr.
Public Safety Report:
The Fire/EMS Report was not given.
The Police/Code Enforcement Report was given by Chief of Police, Robert Harris.
Town Manager/Circuit Rider Report:
Mr. Mangini presented the Council Members and the residents a sample of the Wastewater Treatment Plant effluent provided by Mr. William Gordy, Plant Superintendent.
The Town Manager stated the County Council President has sent invitations to all the towns to attend quarterly work sessions to discuss Municipal issues. Although Mr. Mangini is unable to attend, anyone interested should contact him for more information.
The Social Media training session dates to be determined per his conversation with Mr. Ryan Whittington.
Mr. Mangini also mentioned the County Department of Planning is looking for volunteers to attend meetings to help with the Federal Census. Again, interested persons should contact the Town Manager.
The Town Manager requested the Town Commissioners to consider members for the Special Events Committee.
A Town Manager Social Hour will be held on February 12, 2020 at 6:00pm at the Community Center. Refreshments will be available.
Mr. Mangini is currently pursuing several State organizations, including the MDE, to help fund the Water Treatment Plant mini upgrade expenses which have been incurred by the Town of Pittsville.
Town Engineer Report-Robert Duma:
The Water Treatment Plant Filter Feed Pump Replacement Project was presented by Mr. Duma. Three (3) bids were received for this project. The Bid Tabulation Award Recommendation was submitted to the Town Commissioners. Mr. Singh of Singh Operational Services addressed questions in regards to the operation and condition of the existing pumps. Mr. Singh stated he was in complete agreement to recommend the Filter Feed Pump Replacement Project.
Mr. Duma stated that DBF is beginning the Wastewater Treatment Plant study. Will keep the Town Commissioners informed on the progress.
The Solar Panel Project was submitted to MDE last week for approval. Once approved, the project will go out for bids.
Town of Pittsville will be submitting a grant proposal for the Police Department for the hiring of an additional officer. Chief of Police Harris stated the Department of Justice is now accepting grant applications.
Resolution No. 2020-01 was introduced by Commissioner Vice President Sean McHugh. A motion to adopt was made by Commissioner Adkins and seconded by Commissioner Lecates. All were in favor.
A motion to accept the bid from T.K. Construction, Inc. of $90,541.50 for the Water Treatment Plant Filter Feed Pump Replacement Project was made by Commissioner Lecates and seconded by Commissioner Adkins.
Commissioner President, George Whited, Jr. introduced the appointment of Ana Ketterman as Town Treasurer. A motion to accept the appointment of Ana Ketterman to serve as the Pittsville Town Treasurer with the signing authority for the Town’s banking financial accounts AND removal of Essel T. Farrlow from said accounts was made by Commissioner Lecates and seconded by Commissioner Vice President McHugh. All were in favor.
Kevin Bailey brought up the issue of zoning. Town Manager, Joseph Mangini, explained now that the Comprehensive Plan is complete the Town of Pittsville will apply for a grant to provide comprehensive rezoning and new zoning codes and regulations.
There being no further business to discuss the meeting was adjourned at 8:30pm on a motion by Council member Lecates and seconded by Council member Adkins. The next meeting will be held on Monday, February 10, 2020 at 7:30 pm.
TOWN MANAGER’S TALES
The final phase of the mini-upgrade for the Town’s water treatment plant (WTP) will begin soon. The replacement of filter feed pumps at a cost of $100,000 was approved by the Town Commissioners at the 13 Jan 20 town public meeting. Once the project is finished, the mini-upgrade to the WTP, will be completed. Total cost will be around $400,000, ALL being local municipal funds paid from the town’s water “capital improvement/impact fees fund”. The work being done by the Town now will enable the present WTP to operate for another 15-20 years instead of the construction of a new WTP which could have cost $2,000,000. TREMENDOUS SAVINGS for the people of PITTSVILLE!
The Town Engineering firm has begun the process of the preliminary engineering study for a new waste water treatment plant (WWTP). This project is being funded by a USDA grant of $22,000 plus $8,000 in local municipal funds to be paid from the town’s sewer (capital improvement/impact fees fund”. The WWTP project will be at least five (5) years in the making.
MDE GRANT/LOAN SUBMISSION
The Town Manager and Town Engineering firm have prepared several grant/loan projects applications to be forwarded to MDE by 31 Jan 20 to be considered for funding. This will include the potential of a new well and water meters.
The Town Commissioners have approved the adoption of the town’s NEW and revised comprehensive plan which will provide the guidance and goals needed for further development of the town well into the future. A “huge” thanks and appreciation to all the members of the Town’s Planning/Zoning Commission for their dedicated work on this and also appreciation to Peter Johnston, the Town’s planning consultant who assisted the members on this project. The next step will be to review and adopt a new comprehensive rezoning of the town plus adoption of a revised zoning code to administer and control further and future development.
SPECIAL EVENTS COMMITTEE ESTABLISHED
The Town Commissioners approved the recommendation of the Town Manager and approved the establishment of a “Special Events Committee” to coordinate community activities within the town of PITTSVILLE. Anyone interested in being a member, please contact any Town Commissioner OR THE Town Hall.
TOWN MANAGER SOCIAL HOUR
Town Manager, JOE MANGINI, has announced the “first” in a series of Town Manager Social Hours” he wants to begin to discuss various issues and provide updates on town government activities with the citizens of PITTSVILLE. The “first” Town Manager Social Hour is scheduled for Wednesday, 12 Feb 20 (LINCOLN’S BIRTHDAY) at the Pittsville community Center located on Pitts Avenue commencing at 6:00 pm. FURTHER DETAILS TO BE PROVIDED later! Refreshments will be provided.
The Town would like to “remind” all our citizens that should you have an issue or complaint regarding any activity being undertaken in the Town, to receive a response with a possible investigation, you need to provide your name, address and a phone contact number to be legitimate and receive an answer. This policy does not pertain to the Town’s police department which has its own citizen complaint procedure.
TOWN PLANNING/ZONING COMMISSION MONTHLY MEETING CANCELLED
Please be advised that the regular monthly meeting of the Town of PITTSVILLE’S Planning/Zoning Commission
is cancelled for the month of January. The next scheduled meeting will be on 4 Feb 20 commencing at 6:30 pm at the Town Hall.
PITTSVILLE TOWN COMMISSION REORGANIZATION
At the December 16, 2019 public meeting of the PITTSVILLE Town Commissioners,the following officers were approved and elected for a two (2) year term:
GEORGE WHITED, Jr. President
SEAN MCHUGH Vice-President
WATER, WATER, EVERYWHERE!
MEETING WITH MDE
On November 21, 2019, PITTSVILLE Town Officials traveled to Baltimore to meet with MDE staff and the Assistant Secretary to review and discuss the latest municipal operations for the water treatment plant. The meeting was very informative, cooperative, and much ground was covered to include how the town was progressing on the mini upgrade and potential funding available to the town from MDE. Accompanying town officials was Delegate Wayne Hartman. Senator Mary Beth Carozza, unfortunately could not attend due to another state meeting. MDE expressed their support for the town’s efforts and were placed with our progress and commitment to enhance water quality for our citizen residents.
With the additional costs to the Town for water repairs, maintenance, and operations, The Town Manager will be working on a proposal to increase water rates only to be presented to the Town Commissioners for consideration at the December 16, 2019 town meeting. The Town has already spent over $200,000 in necessary repairs and with the recent hiring of a professional company contracted to operate the water treatment plant, additional revenue will be needed in order to maintain our successful progress and curtail the use of funds from the water reserve account.
Every year, the town is required by MDE to conduct lead/copper testing in various locations throughout the Town. This year two (2) homes were detected with elevated levels in their water and notices have been sent out to homeowners as required by MDE. IT IS IMPORTANT TO NOTE THAT THE TOWN’S WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM DO NOT HAVE ELEVATED LEVELS OF LEAD IN THE WATER!
AND ON ANOTHER NOTE!
Please be advised that town policy for receiving complaints is to provide name, address, contact number and nature of complaint for any action required to be taken by any town department except police department. The police department has established its own. No anonymous complaints or requests will be considered. Thank you for your consideration in this matter.
Clarification regarding October 8, 2019 Lead and Copper Sampling
We are making adjustments to the PH to help homeowners that have older piping.
Some older plumbing used lead soldering.
Our water source, water treatment plant and distribution do not contain lead.
Thank you for understanding.
For more information call 410-835-2386.