ALL BUSINESS ITEMS MUST BE SCHEDULED ON THE AGENDA THE WEDNESDAY PRIOR TO THE TOWN MEETING IN ORDER TO BE HEARD.

 

TOWN OF PITTSVILLE COMMISSIONERS

AGENDA

July 19, 2021

  1.)  Call to order

        -Pledge of Allegiance

 2.)  Minutes of meeting on June 21, 2021.

 3.)  Treasurer’s Report of Balances of General and Utility Accounts for June 2021.

 4.)  Public Safety Report

• Fire/EMS Report

• Police

• Code Enforcement Report

 5.)  Town Manager/Circuit Rider

 6.)  Town Engineer Report – Robert Duma

7.)  Old Business:

        Legislation:

        Other:

 8.)  New Business

        Legislation:

        Other:

 9.)  Commissioners/Public Comments

10.) Adjournment of meeting. Next meeting date will be Monday, August 16, 2021.

 

TOWN OF PITTSVILLE

COUNCIL MEETING MINUTES

June 21, 2021

 

The regular meeting of the Pittsville Town Council was held on Monday, June 21, 2021.  President Sean McHugh, called the meeting to order at approximately 7:21p.m.  Council members present were Roland Adkins, Erika Lecates, Bethany Miller and John Palmer.  Also, present was Town Manager, Joseph Mangini and Town Attorney, Paul Wilber

The Pledge of Allegiance was recited.

The minutes for the May 2021 meeting were read and approved on a motion by Council member Adkins and seconded by Council member Lecates. All were in favor. Motion carried.

The Utility account financial statement for May 2021 was read and approved on a motion by Commissioner Lecates and seconded by Commissioner Miller. All were in favor. Motion carried.  The General account financial statement for May 2021 was read and approved on a motion by Commissioner Vice President Adkins and seconded by Commissioner Miller.  All were in favor.  Motion carried.

The Financial Statements for the remaining accounts were verbally stated by Commissioner President McHugh.

Public Safety Report:

The Fire/EMS Report was given.

     Fire Response Year to Date:    101

     EMS Response Year to Date:  216

     2020 Fire Response:    212

     2020 EMS Response:  387

The increase is due to assisting other locations such as Salisbury and Parsonsburg.

Chief Powell questioned the water capacity level in the Town’s water tower.  The Town Manager will advise.

The Fire Hydrant Maintenance was mentioned.  Mr. Mangini stated the maintenance was previously performed every six (6) months although they have not been maintained for several years.  A Maintenance Program will be addressed.

Gary Bratten is requesting that he be permitted to close a section of Maple Street that abuts his property for a party on July 10^th for a few hours.  A motion was made by Commissioner Vice President Adkins to allow the closure and seconded by Commissioner Palmer. All were in favor.

The Police Report was given by Chief of Police, Robert Harris.

The Code Enforcement Report was given by Town Manager Joseph Mangini.  Letter were sent out to seven (7) locations involving high grass, building permits and business licenses. There is a total of three (3) pending including 1 high grass, 1 building permit and 1 business license.

Town Manager/Circuit Rider:

Solar Panel Project materials have been unloaded at the site.  The signs for MDE and DBF have been posted.  The Progress Meeting and Groundbreaking Ceremony scheduled for June 23, 2021 will be rescheduled.  A new date and time in July need to be determined.

The Town of Pittsville and the County Library Board are considering the Jeff Smith property as a potential building site for the new library.  The Town of Pittsville has submitted this property for tax sale several times but Wicomico County has not included it for unknown reasons.  Town Attorney Paul Wilber is checking to see if the Town of Pittsville can hold their own tax sale.  If not, it may take up to two (2) years to acquire this property.  The County Executive is aware of this situation.

The Planning and Zoning Commission will start meeting again beginning August 5, 2021.  They will be working on the revision and updating of the Zoning Code and Zoning Map.

The fire hydrant on Maple Street has been replaced

The Main Street subdivision additional cost for water and sewer lines are being resolved between the Town of Pittsville and the Contractor.

The American Rescue Plan funding paperwork to request funds will be submitted after the meeting once the documents are signed. The State of Maryland has received the first allotment on June 16, 2021.  The Town of Pittsville will receive their 50% share hopefully by July 15, 2021.  The initial amount should be $615,982 with the remaining amount due a year later.

The following is a list of issues to be discussed and considered at tonight’s town meeting:

• Town Hall and Water Treatment Plant roofing contract

• Budget Ordinances (2)

• Fee Resolution – no changes made

• Coastal Media Consultants contract renewal

• Donation for the Wicomico East Side Chamber of Commerce 4^th of July Fireworks Event

• Surplus Property Bids

The Town Manager/Circuit Rider Grant Application has been submitted by the due date of June 8, 2021.

A total of seven (7) Municipal Citation letters have been sent to Chief Harris to forward to Alacrity for collection.  The Administrative Fee is now in effect.

Town Engineer Report – Robert Duma: (not in attendance)

Commissioner President McHugh stated Rob Duma is currently on vacation.  A meeting was held on Wednesday at which time Mr. Duma presented a report for the Town Commissioners to review.

       

Old Business:

Legislation:

The Second Reading of Ordinance No. 2021-02 – Adoption of FY22 Municipal Operating Budget was performed by Commissioner President McHugh.  A motion to adopt Ordinance No. 2021-02 was made by Commissioner Vice President Adkins and seconded by Commissioner Lecates.  All were in favor

The Second Reading of Ordinance No. 2021-03 – Adoption of FY21 Amending Municipal Operating Budget was performed by Commissioner President McHugh.  A motion to adopt Ordinance No. 2021-03 was made by Commissioner Miller and seconded by Commissioner Vice President Adkins.  All were in favor.\

The Ordinance for Regulation of Fowl is currently under review for consideration by the Town Commissioners. 

Other: none

 

New Business:

Legislation:

A motion to accept Resolution No. 2021-03 – Fee Schedule was made by Commissioner Vice President Adkins and seconded by Commissioner Lecates.  All were in favor.

Other:

Coastal Media Consultants Contract Renewal for one (1) year was discussed.  A motion to accept the contract was made by Commissioner Vice President Adkins and seconded by Commissioner Miller.  All were in favor.

Consideration of Surplus Property Bids were addressed.  The sealed bids were opened on Wednesday, June 16, 2021.  The names and bid amounts were announced by Commissioner President McHugh.

A motion was made by Commissioner President McHugh to award the sale of the 2017 Kubota Tractor to Pete Richardson Auction Sales in the amount of $30,025.  The motion was seconded by Commissioner Miller.  All were in favor.

A motion was made by Commissioner Lecates to award the sale of the 2000 Ford Ranger to James E. Lewis in the amount of $4,000.  The motion was seconded by Commissioner Vice President Adkins.  All were in favor.

A motion was made by Commissioner Vice President Adkins to award the sale of the 2005 Cargo Utility Trailer to Allen Goodman in the amount of $641.  The motion was seconded by Commissioner Lecates.  All were in favor.

A donation was made to the Wicomico East Side Chamber of Commerce for the 4^th of July Fireworks Event in the amount of $1,000 on June 9, 2021.  Therefore, a motion of consideration was not required.

A motion to award the Town Hall Painting Contract to Pro Coat LLC was made by Commissioner Vice President Adkins and seconded by Commissioner Palmer.  All were in favor.

Commissioners/Public Comments:

An updated report in reference to the Pittsville Volunteer Fire Department was given.

• The Fall Festival is in the planning stages at this time. Will advise once details become available.

• A new ambulance has been ordered thru the Federal Government. It will be equipped with a decontamination unit.  Should be in service in November.

• Other equipment includes Compression Devices for CPR, Cardiac Monitors and Load Systems for the ambulance.

• Bingo Night is ongoing and successful.

• A grant for approximately $250,000 has been applied for thru FEMA to acquire self-contained portable breathing apparatus with accessories.

Commissioner President McHugh inquired if the Fire Department was planning to participate in the Pittsville National Night Out on August 4, 2021.

Commissioner Vice President Adkins and Commissioner Lecates announced they will be running for re-election in November 2021.

Commissioner Lecates stated the Green Team Website in now active.  She also mentioned that the Maryland Municipal League Conference will be held at the Ocean City Convention Center from June 27th thru June 29^th.  Commissioner Lecates along with the Town Manager, Joseph Mangini, will be attending.

Mr. Mangini, Town Manager, stated he is scheduled to have a meeting on Friday, June 25^th, with the owner of commercial property located on Friendship Road to discuss what options are available to develop this property.  Requested input from the Town Commissioners.

There being no further business to discuss the meeting was adjourned on a motion by Council Vice President Adkins and seconded by Council member Lecates. The next meeting will be held on Monday, July 19, 2021 at 7:30 pm.

 

 

 

 

 

 

TOWN OF PITTSVILLE

FEE SCHEDULE

Effective July 1, 2021

Water Service billed per quarter

Residential: $ 83.38

Commercial: $ 114.57

Institutional: $ 145.76

Industrial: $ 176.95

Sewer Service billed per quarter

Residential: $ 88.52

Commercial: $ 132.78

Institutional: $ 177.04

Industrial: $ 221.30

 

Water Reservation Fee billed per quarter

Residential; $ 15.60

Commercial: $ 23.39

Institutional: $ 31.19

Industrial: $ 38.99

Sewer Reservation Fee billed per quarter

Residential: $ 22.13

Commercial: $ 33.20

Institutional: $ 44.26

Industrial: $ 55.33

 

Bay Restoration Fee billed per quarter: $15.00

Water Footage: $.68 per foot per year

Water Footage/Agricultural: $.20 per foot per year

Water Development: $.40 per foot per year

Sewer Footage: $. 40 per foot per year

Sewer Developmental: $.40 per foot per year

Water Meter Testing: $25.00

Connection Fees: Water: $1,500.00       Sewer: $1,500.00

Utility Impact Fee: Water: $7,500.00 Sewer: $7,500.00

Fire Suppressant Materials/Inspection: $1,500.00

Sewer Clean out Repair (including parts): $100.00

Water Lid Replacement: $100.00 plus parts

New Water Service Turn On: $25.00

Water Service Turn Off: $25.00

Returned Check Fee: $50.00

Copies of Information w/research: $1.00 per copy

Copies of Public Meeting Tapes: $25.00

Rezoning Application: $500.00

Board of Appeals Applications: $250.00

Business Licenses: $25.00

Yard Sale Permits: $10.00

Building Permits: 1% of total Cost of Construction (except sheds, pools, decks, fences whereby minimum fee is $25.00 or 1% of total construction cost whichever is greater)

Municipal Infraction Fines: $200.00

Real Estate Tax Rate: $.28 per $100 of assessed value

Personal Property Tax Rate: $.90 per $100 of assessed value

Real Estate/Personal Property Tax Interest: 1.5% per month

Site Plan Application:  $250.00 plus initial escrow deposit of $1000.00

Minor Subdivision:      $500.00 plus initial escrow deposit of $1000.00

Major Subdivision:     $1000.00 plus initial escrow deposit of $1500.00

 

 

TOWN WIDE DITCH CUTTING

The Town of Pittsville has engaged a private contractor to begin the town wide ditch cutting/clearing of the storm water ditches throughout town. This project and process will begin early June (weather permitting) and will continue for the next several months until completed.

During this time, the Town would appreciate all property owners/residents cooperation in removing any structure, equipment, and other obstacle within twenty (20) feet of the edge of the ditches, the right of way (row) easement in order to enable the contractor to properly cut/clear the ditch for maintenance.

Also, the contractor will be operating in a manner that will prioritize the ditches to be maintained so that all can be addressed during this time. For instance, the contractor may be in various areas before completing a specific section. However, as long as the area is cleared of any obstructions, the contractor will be cutting/clearing all ditches.

Anyone requiring further clarification on this very important project undertaken by the Town, should contact the Town Hall. We thank you in advance for your cooperation and understanding as we continue and complete this project.

 

TOWN MANAGER’S NOTES

  

TOWN WELCOMES NEW EMPLOYEE

 The Town of Pittsville is announcing the hire of a new employee, FRANK DALE MONROE who began employment on March 22, 2021. Dale has experience in water/sewer installations, mechanics, and public works. Dale has been assigned to the Department of Public Works working at the Waste Water Treatment Plant and also will be assisting when needed with street maintenance and grass cutting. WELCOME ABOARD DALE!!!

CODE ENFORCEMENT UPDATE

With the oncoming of the spring season and grass and yard maintenance beginning the Town wants to remind our citizen/residents that “the uncontrolled growing of grass/weeds higher than twelve (12) inches is a violation of municipal code”.  We will appreciate your cooperation in adhering to our code.

BUILDING PERMITS

The Town would like to remind all that before any work is to commence on your property to include the construction/installation of sheds or other accessory structures a building permit is required to be obtained and approved by the Town before any work can begin. Applications can be obtained during regular business hours at the Town Hall. If you have any questions, please call the town Hall for clarification about obtaining a building permit.

SOLAR PANELS ARE COMING!!!

 GOOD NEWS!  The “solar panels “ project for the Water Treatment Plant (WTP) on Gumboro Road has progressed to the point that work will begin in early April. This project is funded primarily by a grant from the State of Maryland and municipal local funds. Once completed it is anticipated that the utility costs for the WTP will be greatly reduced.

TOWN OF PITTSVILLE

P O Drawer A

7505 Gumboro Road

Pittsville, Maryland 21850

Office of the Town Manager

 

Re: Rental Housing License Renewal/CY2021

Dear Property Owner:

On March 18, 2019, the Town Commissioners of Pittsville adopted Ordinance # 2019-1 which established a Landlord Licensing Program that requires ALL owners of rental properties operating within the incorporated limits of the town to register any and all properties used in whole or in part as a residential rental dwelling unit. The deadline this year for registration is January 31, 2021 and the rental housing license issues will be valid for the 2021 calendar year.

An application is being provided for your convenience. For multiple-family buildings, owners/managers should make copies of the original application form and be sure to include apartment name and unit number, and tenant name on each application (one check in the amount for all units will be accepted). Upon completion of an application and submission of the license fee of one hundred dollars ($100.00) per unit, each application will be reviewed and upon approval by the enforcement authority, a rental housing license will be issued upon request. Each application must be filled out completely and all applications for residential housing units built in or prior to 1978 must be accompanied by proof of compliance with the Maryland Department of the Environment (MDE) lead paint registration requirement and test results. Applications for licenses submitted for rental housing units built in or prior to 1978 without the required MDE documentation will be denied.

All rental housing property owners who fail to make application to obtain a rental housing license for each rental unit or who fail to submit ALL necessary documentation as listed above will be subject to a municipal citation and fine of five hundred dollars ($500.00) for each violation. Each day the property is used as a rental will constitute as a separation violation.

Should you have any questions, please contact the Pittsville Town Hall at 410-835-8872 or the Pittsville Police Department at 410-835-3013. The Town of Pittsville is appreciative for your cooperation in this matter.

Sincerely,

JOSEPH A MANGINI, Jr.

Town Manager

 

  Information on Energy Assistance Programs can be found online at the following sites:

•Maryland PSC website (https://www.psc.state.md.us/wp-content/uploads/Need-Help-with-Paying-your-Bill-or-Have-a-Termination-Notice-1-2-19-revisions.pdf

•Office of Home Energy Programs in the Maryland Department of Human Services ( https://dhs.maryland.gov/office-of-home-energy-programs/ )or call 1 (800) 332-6347

•Fuel Fund of Maryland ( https://fuelfundmaryland.org )or call (410) 235-9080

•Maryland 211 ( https://211md.org/211provider-utility-assistance ), call 2-1-1 or text My211MD to 898-211

•Maryland Office of People’s Counsel (http://www.opc.maryland.gov/Consumer-Corner )

INTERESTED PITTSVILLE RESIDENTS NEEDED!!!

The Town Commissioners of Pittsville are requesting that interested residents of the Town consider applying for the following positions on various town committees:

Board of Zoning Appeals- One (1) members is needed to complete the full membership of the Town’s Board of Zoning Appeals. Term is for five (5) years. The Board meets when necessary to hear appeals involving requests for special exceptions and variances as provided by the Town of Pittsville’s Zoning Ordinance.

Sustainable Communities Action Plan Committee:  The Town of Pittsville will be applying to the Maryland Department of Housing/Community Development (DHCD) to be approved as a “Sustainable Community” in order to participate in, and apply for grant funding to assist in town/community capital projects that will benefit the residents of the Town of Pittsville. In order to apply, the Town must develop an “action plan” prepared by a citizen committee with assistance and guidance from the Town Manager.

Sustainable Maryland Green Team- The Town of Pittsville has been approved as a “Sustainable Maryland Green Community” and as such needs to appoint a committee of residents/citizens to monitor and work a continual scope of work to enhance our community/town’s approach to a viable “green” community.  Further information can be provided by Town Commissioner Erika Lecates, the Town’s liaison for this committee.

Anyone interested in applying for any of the above, should contact the Town Hall for further information or to speak with the Town Manager about the positions.

The Town Commissioners appreciate all interested parties considering performing this civic duty!

 

 

 

 

PITTSVILLE TOWN COMMISSION REORGANIZATION

At the October 19, 2020 Public Meeting of the PITTSVILLE Town Commissioners, the following officers were approved until the next Election in November 2021:

SEAN McHUGH                                     President

ROLAND ADKINS                                 Vice-President