Due to the Thanksgiving Holiday trash collection will shift from Thursday to Saturday November 27, 2021.

Remember! All items must be out by 6 a.m. on the day of collection.

FORMER TOWN COMMISSIONER TED FARLOW PASSING

Former and retired Town Commissioner TED FARLOW passed away on Tuesday, November 16 after a lengthy illness. Commissioner Farlow served not only the Town of Pittsville but also had many years of devoted service to the Pittsville VFD and the greater Pittsville Community. Ted Farlow will be greatly missed and the Town offers its condolences and prayers to the Farlow family.

                                                                                                                                                                                                                                                                               0841A001.014
WASTEWATER TREATMENT PLANT POLE BUILDING
TOWN OF PITTSVILLE
OCTOBER 2021

SECTION 00 11 16
INVITATION TO BIDDERS

The contract documents for this project include this specification section and the Project Plans with the
same title.

BIDS will be received by the Town of Pittsville, townofpittsville@verizon.net, 7505 Gumboro Road,
Pittsville, Maryland for the Wastewater Treatment Plant (WWTP) Pole Building, Contract No.
0841A001.014. Bids will be accepted by the Town of Pittsville until 2:00PM, on December 15, 2021.

Work includes the design, permitting, and construction of a 40’x80′ pole building at the Wastewater
Treatment Plant site. The building shall include a concrete floor, a concrete apron in the front, a 10’x10′
room, a 20’x20′ loft area, three (3) garage doors, one (1) exterior door, one (1) interior door, and all other
appurtenances required to provide a complete building. The bidder shall provide site work as needed to
remove topsoil, compact subgrade, and pour the concrete slab. This work shall be the base bid.

Bidder will be given the opportunity to provide a separate price for the installation of electrical work in
the building. Electrical work is noted on drawing A-401. This work shall be the electrical alternative.

Bidders shall be licensed and insured. Bidder can furnish optional upgrades for the Owner to consider.
These shall be options and should not be included in the base bid.

Excess excavated material (topsoil, spoils, etc.) can be left on the project site to be removed by the
Owner. Select fill, if required, shall be negotiated as a separate price outside of the base bid.

Copies of the CONTRACT DOCUMENTS may be obtained by contacting the Town of Pittsville at (410)
835-8872 or townofpittsville@verizon.net. Site visits can be scheduled with Dale Monroe, Town of
Pittsville, (302) 841-9285, dalem97@gmail.com.

The right is reserved as the interest of the Town of Pittsville may appear, to reject any and all bids, to
waive any informality or irregularity in bids received, and to accept or reject any items of any bid.

Town of Pittsville
By: Sean McHugh
President of Commission

END OF SECTION
INVITATION TO BID 00 11 16-1

ALL BUSINESS ITEMS MUST BE SCHEDULED ON THE AGENDA THE WEDNESDAY PRIOR TO THE TOWN MEETING

IN ORDER TO BE HEARD.

 

TOWN OF PITTSVILLE COMMISSIONERS

AGENDA

November 15, 2021

 

7:00 PM – Public Hearing:  USDA Grant Application for Police Vehicle

  1.)  Call to order

        -Pledge of Allegiance

 2.)  Minutes of meeting on October 18, 2021.

 3.)  Treasurer’s Report of Balances of General and Utility Accounts for October 2021.

 4.)  Public Safety Report

        a.)  Fire/EMS Report

        b.)  Police Report

        c.)  Code Enforcement Report

 5.)  Town Manager/Circuit Rider

 6.)  Town Engineer Report – Robert Duma

 7.)  Old Business:

        Legislation:

        Other:

 8.)  New Business

        Legislation:

        a.)  Resolution No. 2021-05: USDA Grant Application for Police Vehicle

        b.)  Resolution No. 2021-06: Recognize Tracy Davis

        c.)  Resolution No. 2021-07:  Recognize Erika Moore-Lecates

        Other:

        a.)  Award Recommendation – Roadway Improvement Project

        b.)  Election Results

        c.)  Oath of Office Administered – Newly Elected Town Commissioners

        d.)  Committee Assignments

9.)  Commissioners/Public Comments

       a.) Kevin Bailey – Sewer Allocations

10.) Adjournment of meeting. Next meeting date will be Monday, December 20, 2021

TOWN OF PITTSVILLE

COUNCIL MEETING MINUTES

October 18, 2021

The regular meeting of the Pittsville Town Council was held on Monday, October 18, 2021.  Commissioner President Sean McHugh called the meeting to order at approximately 7:30p.m.  Council members present were Roland Adkins, Erika Lecates, Bethany Miller and John Palmer.  Also, present was Town Manager, Joseph Mangini and Town Attorney, Paul Wilber.

The Pledge of Allegiance was recited.

 The minutes for the September 2021 meeting were read and approved on a motion by Council member Lecates and seconded by Council member Miller. All were in favor. Motion carried.

The Utility account financial statement for September 2021 was read and approved on a motion by Commissioner Miller and seconded by Commissioner Lecates. All were in favor. Motion carried. The General account financial statement for September 2021 was read and approved on a motion by Commissioner Miller and seconded by Commissioner Lecates.  All were in favor.  Motion carried.

The Financial Statement for the remaining accounts were verbally presented by Commissioner President McHugh.

The Quarterly Report was submitted to all Town Commissioners for review.

Public Safety Report:

The Fire/EMS Report was not given.

Commissioner Vice President Adkins stated the Pittsville Volunteer Fire Department will be having a “Trunk or Treat” on Saturday, October 30, 2021. The flyer will be posted on the Town of Pittsville Website and also the Face Book Account.

The Police Report was given by Chief Robert Harris.  Inspection of the Talbott Apartments was conducted due to numerous complaints. Multiple violations were reported.  Heather Martin, Apartment Manager, gave a detailed report of the ongoing corrective actions that are currently being made.  She will also be conducting quarterly inspections.

The Code Enforcement Report was given by Town Manager Joseph Mangini.  No issues to report at this time.

Town Manager/Circuit Rider:

The Planning and Zoning Commission met on October 7, 2021 to continue the process of revising the Zoning Code and Zoning Map.  The Planning and Zoning Commission would like to hold Open Town Meetings with the residents to inform and explain the process and receive input.

The issue of the Recycle Center was mentioned. Mr. Mangini will contact Wicomico County and get the status regarding a completion date and also mention the possibility of security cameras.

The Town Election will be held on November 2, 2021 from 12pm to 7pm at the Pittsville Volunteer Fire Department.

The Town Office will be closed on Thursday, November 11, 2021, in observance of Veterans Day.

Bill Gordy and Dale Monroe are still working on replacing the Wastewater Treatment Plant sludge beds as part of the upgrade repairs.  Once the contractor completes this project they will proceed with the other repairs.

A recommendation that Halloween be celebrated on October 31, 2021 between the hours of 6pm to 8pm was presented to the Town Commissioners.

Bulk Pick Up date is Thursday, November 18, 2021 beginning at 6am. It was recommended that the residents have items curbside the night before.

Will advise the Town Commissioners on the painting of the Town Hall and Water Treatment Plant roofs once verification is received from the contractor.

The new Town Manager Circuit Rider Grant begins on November 1, 2021.

A motion was made by Commissioner President McHugh to hold the Town Halloween on October 31, 2021 from 6pm to 8pm.  The motion was seconded by Commissioner Miller.  All were in favor.  Motion carried.

Town Engineer Report – Robert Duma: (presented by the Town Manager)

-Wastewater Treatment Plant Repairs:

          Sludge bed rehabilitation soon.

-Wastewater Treatment Plant Upgrade Preliminary Engineering Report:

          Report in progress.

-Dale Wither’s Subdivision:

          Working with J. W. Salm Engineering, Inc.; engineer has contacted Town Engineer and J. W. Salm is working on the design.

-West Field Estates:

          Reviewing Public Works Agreement.

-Roadway/Street Improvements Project:

          Five (5) contractors are reviewing the project and at least three (3) are expected to submit bids.  Bids will be opened Wednesday, October 20, 2021 at 2:00pm.

-Water Treatment Plant Upgrade – Phase 4:

          Design is underway and targeted for completion in December.  Coordination has begun with S.O.S. and MDE regarding raw water quality samples.

-Water Treatment Plant Solar Project:

          The Contractor has found a solution to offset the energy usage and meet the permitting requirements of Delmarva Power.  We are awaiting a submittal of the product this week.  The Contractor stated they can remobilize in two (2) weeks if the Town Engineer (and Electrical Engineer) approves the solution.

Old Business: none

Legislation:

Other:

New Business: none

Legislation:

Other:

 

Chandra Singh of Singh Operational Services addressed the Town Council concerning two (2) issues at the Water Treatment Plant that require immediate repairs.  Quotes for the two (2) projects were available.  After discussion a Motion was made by Commission President McHugh to use American Rescue Plan funds for the two (2) projects.  Replacement of corroding obsolete electrical panels in the clarifier room in the amount of $5,795.00. Removal and disposal of insulation for pipes in the filter gallery and non-destructive testing of all pipes in the filter gallery, clarifier and pre-clarifiers in the amount of $8,190.00 for a total of $13,985.00.  The Motion was seconded by Commission Palmer.  All were in favor.  Motion carried.

Michael Case of Singh Operational Services presented the Quarterly Report for the Water Treatment Plant to the Town Commissioners.

Commissioners/Public Comments:

Commissioner President McHugh presented the Town Council a letter from a resident regarding Resolution No. 2021-04.  The Resolution will move forward at stated.  All were in favor.

Commissioner Lecates attended the Maryland Municipal League Fall Conference which was held at the Turf Valley Resort in Howard County from October 10^th thru October 12^th.  An increase in the number of Commissioner under the age of forty (40) was addressed.  There were two (2) initiatives on the agenda for Municipalities with emphasis on the full and permanent restoration of the Highway User Fees.

Commissioner Palmer inquired about the Fowl Ordinance.  Town Manager, Joseph Mangini, stated one (1) resident submitted an application and letters were sent out as required by the Ordinance.

Commissioner President McHugh addressed the “Bowling for a Cause” for George Whited III.  A motion was made by Commissioner Lecates for the Town of Pittsville to make a $500 donation.  The motion was seconded by Commissioner President McHugh.  All were in favor.  Motion carried.

David Carozza addressed the upgrade to the Town Park.  His concern was to make the park handicapped accessible by providing a parking area with a ramp on Railroad Avenue.  Joseph Mangini, Town Manager, stated he will contact the Town Engineer to provide a cost for this addition to the original contract for road improvements.  Approval from the Pittsville Fire Department is required.

David Carozza also mentioned updating the Town Charter.  Town Manager, Joseph Mangini, stated this issue has been discussed but at this time the Town of Pittsville is in the process of updating the Zoning Ordinance and Zoning Map.  He also stated that updating the Town Charter will require forming a committee and the process is not only lengthy but costly.

Commissioner Miller questioned the issue regarding the new library.  Mr. Mangini stated there have been numerous meetings and phone calls with Wicomico County but the Town of Pittsville must first get possession of the property for the new library site.

Commissioner President McHugh stated he wished luck to the six (6) candidates running in the November 2^nd Election and offered his assistance.  David Carozza stated Laura Basile was interested in being appointed to the Board of Elections.  Commissioner President McHugh approved the appointment.  Currently one (1) more member is required.

Tom Bell, resident and land owner in Pittsville, questioned the number of allocations that are currently on reserve and the allotted time limit.  After discussion with the Town Manager, Commissioner President McHugh stated a meeting could be scheduled to discuss this issue other than at the monthly Town Council Meetings.

 

There being no further business to discuss the meeting was adjourned on a motion by Council Vice President Adkins and seconded by Council member Lecates. The next meeting will be held on Monday, November 15, 2021 at 7:30 pm.

 

 

 

 

 

 

 

TOWN ELECTION 2021 RESULTS

The Town of Pittsville’s 2021 Municipal Election was held on 2 Nov 21 and the certified results are the following:

FREDERICK ROLAND ADKINS:   57

DAVID CAROZZA:   80

DAVID LOUIS GOSLEE, Jr.:   15

ERIKA GAIL MOORE-LECATES:  29

EDWARD JOHN PALMER:   72

DAWN TONER:   56

Total number of registered voters:   1,013

Total number of votes cast:   113 or 11.15% of registered voters

The Town of Pittsville would like to thank ALL of our citizens who exercised their “AMERICAN” right to vote and the Town wishes to extend our appreciation to the members of the Board of Elections (James Jones, Chair, Laura Basile & Tammy Dorman, members) as well as the Town Clerk (Kathy Schemm) and Assistant Director of Public Works (Dale Monroe) for their service and diligent work during the election process.

Congratulations to the winners and all candidates who took the time to participate in our democratic process of government!

 

TOWN OF PITTSVILLE

“Public Hearing”

USDA Grant Application/Police Vehicle

The Commissioners of Pittsville will be filing an application to the United States Department of Agriculture’s Rural Development Program for financial assistance to purchase a police vehicle. A public hearing to receive comments and input will be held on November 15, 2021 at the Pittsville Town Hall commencing at 7:00 pm. to discuss and provide the opportunity for public comment.

Anyone having questions may call the Town Manager at 410-835-8872.

JOSEPH A MANGINI, Jr.

Town Manager

FROM THE TOWN MANAGER’S “Locker Room”

It has been awhile since we last shared with the citizens of PITTSVILLE, happenings going on in the Town so we wanted to get you all caught up as best as possible.  HERE GOES!

AMERICAN RESCUE PLAN (ARP) Funding

The ARP funding to municipalities approved by the Congress and signed into law by President Biden in March of this year has arrived in PITTSVILLE.  The Town received its first allotment of $713,680.50 on 30 Jul 21. The second and final allotment is due by 1 Oct 22.  The Town Commissioners have initially determined to utilize these funds to upgrade, repair or replace the water/sewer infrastructure within the Town to include both Water Treatment Plant (WTP) and Waste Water Treatment Plant (WWTP).  These funds will enable the Town to undertake much needed utility work alleviating the need to apply for loans that would be costly to our constituents.

WATER TREATMENT PLANT UPGRADE GRANT

Along with the ARP funding, the Town has been approved for a grant from the Maryland Department of the Environment (MDE) for $968,000 to continue and complete the upgrading of the Water Treatment Plant (WTP) that was begun in 2019. Meetings have already begun to undertake this project.  The Town Manager has also recommended that the Town begin work next year on a project to drill a new well needed to add to the Town’s water supply production.  We want to thank our Town Engineers, Davis Bowen & Friedel (DBF) for their great work on obtaining this grant for the Town.

WATER TREATMENT PLANT (WTP) SOLAR PANELS PROJECT

The much anticipated WTP “Solar Panels Project” has commenced and is scheduled to be completed by the end of August. This project is also funded by a grant from MDE in the amount of $616,555 and once solar panels are activated will reduce our electricity costs by $30,000 annually (projected).

COMMUNITY PARKS/PLAYGROUND GRANT

The Town will be applying for a grant of $100,000 from the Maryland Department of Natural Resources (DNR) “Community Parks & Playground” program to undertake a project to replace and upgrade equipment in the Town’s park off Pearl Street.  The project is to replace two (2) picnic tables damaged by vandalism (one to be ADA approved), an ADA approved swing, and a more inclusive ADA children’s play activity structure.  This grant will be submitted by the end of the month of August.

PLANNING/ZONING COMMISSION NOTES

The Town’s Planning/Zoning Commission will begin this month a review and revision/updating of the Town’s Zoning Code and Zoning Map which will include possible revising of criteria required to build within the incorporated limits of the Town.  This process is anticipated to take at least a year to complete.

PLEASE REMEMBER—that the Town does require zoning/building permits to undertake projects to improve your property. BEST ADVICE!  Before undertaking any work, verify criteria required by Town ordinance.

CODE ENFORCEMENT

As the Town’s “Code Enforcement Officer” I have been very pleased of the cooperation and adherence to the Town’s property maintenance code ordinances by our residents This year, only eight (8) notices of violation have been issued and ALL resolved.

As a reminder, most municipal violations involve high grass problems, or failure to obtain proper building permits.  The Town conducts daily “code enforcement” tours and notifies property owners of any violations.

TOWN FY22 STREET  IMPROVEMENT PROGRAM

The Town Commissioners have approved the FY 22 “Street Improvement Program” for the town which will be commencing this fiscal year. Designated project to include paving of Pine Street from Old Ocean City Road to Railroad Avenue, constructing a parking lot at the Community Center, and restriping of Main Street from Gumboro Road to Old Ocean City Road. The Town Engineers are preparing bidding documents at the present time.

TOWN MANAGER “Status & Availability”

More good news!  The Town as the sponsoring agency for the Maryland Department of Housing & Community Development’s (DHCD) “Town Manager Circuit Rider” program has been approved for a grant of $50,000 to continue operating the TMCR circuit which also includes the Towns of Sharptown and Willards.  For anyone interested, my schedule is the following:

Pittsville-Monday, Wednesday, & Friday

Willards- Tuesday

Sharptown-Thursday

This schedule is subject to change depending upon the needs of each town.  Appointments should be coordinated with town staff.